The State of Colorado currently offers employees a comprehensive leave program that includes, but is not limited to annual, sick, holiday, family medical, short-term disability and military leave. Employees earn annual and sick leave at varying accrual rates, based on years of service. Full-time employees begin earning annual leave at an accrual rate of 8 hours per month and sick leave at 6.66 hours per month. Leave for a part-time employee is earned on a pro-rated basis.
Frances Xavier Cabrini Day
Frances Xavier Cabrini Day (first Monday in October) is a legal holiday in Colorado. It replaced Columbus Day (second Monday in October).
The holiday was created by House Bill 20-1031, which was passed by the legislature on March 10, 2020 and signed into law by Governor Polis on March 20, 2020. Cabrini Day is the first State paid legal holiday to recognize a woman in the nation.
|Monday, July 5, 2021||Independence Day|
|Monday, September 6, 2021||Labor Day|
|Monday, October 4, 2021||Frances Xavier Cabrini Day|
|Thursday, November 11, 2021||Veterans Day|
|Thursday, November 25, 2021||Thanksgiving Day|
|Friday, December 24, 2021||Christmas Day|
|Friday, December 31, 2021||New Year's Day|
|Monday, January 17, 2021||Martin Luther King, Jr. Day|
|Monday, February 21, 2021||President's Day|
|Monday, May 30, 2021||Memorial Day|
Printable PDF Holiday Schedules
These frequently asked questions have been developed to support state employees in understanding administrative leave days granted by the Governor.
- Governor's Holiday
Q: What is a Governor’s Holiday?
A: It is administrative leave the Governor grants to state employees during the holidays. The intent is to reward all permanent, full-time and part-time state employees with time off in the spirit of the holidays and to show appreciation for state service.
Q: What day off is the Governor granting for the 2020 holiday season?
Legal Holidays Observed Every Year
Additional Day Granted for 2020
Christmas Day - Dec. 25
Christmas Eve - Dec. 24
Q: Why is the Governor’s Holiday granted in the form of administrative leave?
A: Pursuant to C.R.S. 24-11-101(1) ten legal holidays are observed and "...any day appointed or recommended by the governor of this state or the president of the United States as a day of fasting or prayer or Thanksgiving, are hereby declared to be legal holidays..."
Given that the aforementioned day off declared by the Governor are not holidays as defined by statute, administrative leave is granted pursuant to rule because an appointing authority can release employees from their official duties for the good of the state and recognize employees for their special accomplishments.
- Calculation of Administrative Leave
Q: How should I request the Governor’s Holiday in our agency’s manual or automated time and leave tracking systems?
A: The Governor’s Holiday is administrative leave and should be tracked as administrative leave. Please adhere to the directions provided by your human resources or payroll office.
Q: Do I receive the entire eight hours (prorated for part-time employees) of administrative leave on December 24 if I started working in December?
A: Employees hired and working when the administrative leave is observed are granted eight hours (prorated for part-time employees) of paid administrative leave.
Q: How is the administrative leave applied if it falls on a day I am not scheduled to work?
A: Employees must be granted another day (eight hours administrative leave, prorated for part-time) off at a time determined by the appointing authority prior to the end of the fiscal year.
Q: If I terminate during December do I receive the entire eight hours (prorated for part-time employees) of administrative leave for December 24?
A: Employees who terminate before the administrative leave day is observed are not granted eight hours of administrative leave. Employees who terminate after the administrative leave day is observed will receive the full eight hours (prorated for part-time employees) of administrative leave.
Q: If I terminate before I can take an alternate day off, is the administrative leave paid out?
A: Administrative leave is not paid out at termination so employees need to take an alternate day off as soon as practicable before the end of the fiscal year.
- Essential and Critical Employees
Q: I am an essential or critical employee and scheduled to work Thursday, December 24. Will I receive an alternate day off to use the eight hours (prorated for part-time employees) of administrative leave?
A: Employees in essential and critical positions who cannot take Thursday, December 24, will be allowed to use the eight hours (prorated for part-time employees) of administrative leave. The leave must be used by the end of the fiscal year.
Q: I am an essential or critical employee and my schedule does not allow for me to take an alternate day off before the end of the fiscal year. Will I lose the alternate day off?
A: Employees in essential and critical positions should strive to take the alternate day off as soon as practicable, as the time will be lost if not taken before the end of the fiscal year.
- Temporary Employees
Q: Does the administrative leave apply to temporary employees?
A: Temporary employees are not eligible for holiday pay, leave (including administrative leave) or benefits pursuant to statute and do not report to work when offices are closed.
- Flexible Work Schedules
Q: How is the administrative leave applied if it falls on my scheduled work day of more than eight hours a day?
A: Employees receive the day (eight hours administrative leave) off, but must either be charged annual leave for the hours normally worked that day over eight hours, work the extra time another day of the same week, or revert to a schedule of eight hours a day for the five days of that week.
Q: How is the administrative leave applied if it falls on my flex day I am not scheduled to work?
A: Employees must be granted another day (eight hours administrative leave) off at a time determined by the appointing authority prior to the end of the fiscal year. If the employee works more than eight hours a day, annual leave for the hours normally worked that day over eight hours must be charged, work the extra time another day of the same week, or revert to a schedule of eight hours a day for the five days of the week.
- Interaction with Other Leaves
Q: Do employees with unpaid leave in December receive the eight hours of administrative leave?
A: Employees who have unpaid leave and are not out on short-term disability receive the eight hours (prorated for part-time employees) of administrative leave.
Q: If I am suspended and on leave without pay for a period of time that includes the Governor’s Holiday, am I paid for the administrative leave day?
A: Employees on unpaid disciplinary suspension do not receive administrative leave. This is consistent with the application of holidays for disciplinary suspensions.
Q: If I am out on Family and Medical Leave Act (FMLA) leave, state family medical leave, Families First Coronavirus Act (FFCRA) or injury leave will I receive the administrative leave?
A: Yes, the administrative leave is applied on the day the administrative leave is observed.
Q: If I am out on short-term disability, will I receive the administrative leave?
A: No, employees on short term disability do not receive the administrative leave because they are paid through the short-term disability benefits.
- Interaction with Furloughs
Q: I have scheduled to take December 24 as a furlough day, do I need to do anything?
A: Employees will need to adjust their time and/or leave sheets or cards to reflect the administrative leave day on December 24 and take the furlough on a later date. Please follow your agency's process for making the adjustment before your agency's payroll entry deadline.
For more information, please contact your department's human resources or payroll office.