Class Description and Minimum Qualifications for G3B - Hearings Reporter

Class Description

Valid as of: July 1, 2018

This class series uses one level in the Administrative Services and Related Occupational Group and describes work in using a stenographic machine to make verbatim recordings during administrative, quasi-judicial hearings. Work includes transcribing recordings when official transcripts are ordered, often for decisions being taken to court. Although other support tasks are performed, it is the use of the stenographic machine that separates this class series from others.

HEARINGS REPORTER (G3B2XX)

Concept of Class

This class describes the fully-operational hearings reporter. In addition to verbatim recordings on a stenographic machine, positions in this class read back requested portions of the recording during a hearing; make official transcripts when ordered and file originals; assign case numbers and mark exhibits; schedule hearings, including contacting the parties to select a date and making travel arrangements; and, print, bind, and distribute pleadings and filings. Positions track cases, transcript orders, exhibits, and deadlines, including answering questions on the status of orders and cases and various deadlines.

Factors

Allocation must be based on meeting all of the three factors as described below.

Decision Making 

The decisions regularly made are at the defined level, as described here. Within limits prescribed by the operation, choices involve selecting alternatives that affect the manner and speed with which tasks are carried out. For example, during a hearing, positions can affect the speed and volume of recordings by interrupting speakers to request clarification and/or to ask them to speak more slowly or louder. These choices do not affect the standards or results of the operation itself because there is typically only one correct way to carry out the operation. For example, positions make choices affecting the accuracy of verbatim recordings and transcripts but cannot alter statutory time limits, the hearing process, or operation of the equipment itself. These alternatives include independent choice of such things as priority and personal preference for organizing and processing the work, proper tools or equipment, speed, and appropriate steps in the operation to apply. For example, positions prioritize tasks and transcript orders; determine the best means to prepare transcripts and methods to track the status of orders, cases, and exhibits; and, choose the proper punctuation, grammar, and spelling, often for technical and legal terms. By nature, the data needed to make decisions can be numerous but are clear and understandable so logic is needed to apply the prescribed alternative. Positions can be taught what to do to carry out assignments and any deviation in the manner in which the work is performed does not change the end result of the operation.

Complexity 

The nature of, and need for, analysis and judgment is prescribed, as described here. Positions apply established, standard guidelines which cover work situations and alternatives. For example, guidelines include statutory time limits and deadlines; hearing steps and procedures; transcript fee schedules and delivery dates; formats for various documents; schemes and systems for the order of filing, marking exhibits, and assigning case numbers; rules on document filings and distribution; and, travel forms and procedures. Action taken is based on learned, specific guidelines that permit little deviation or change as the task is repeated. For example, positions must accurately record only what is spoken. Positions in this class must follow or comply with court and statutory rules, such as exhibits must be filed ten days in advance of the hearing or time limit to produce an official transcript. Any alternatives to choose from are clearly right or wrong at each step.

Line/Staff Authority 

The direct field of influence the work of a position has on the organization is as an individual contributor. The individual contributor may explain work processes and train others. The individual contributor may serve as a resource or guide by advising others on how to use processes within a system or as a member of a collaborative problem-solving team. This level may include performing supervisory elements that do not fully meet the criteria for the next level in this factor.

Entrance Requirements

Minimum entry requirements and general competencies for classes in this series are contained in the State of Colorado Department of Personnel website. For purposes of the Americans with Disabilities Act, the essential functions of specific positions are identified in the position description questionnaires and job analyses.

History of Changes Made to Class Description

The​ ​following​ ​is​ ​a​ ​summary​ ​of​ ​changes​ ​made​ ​to​ ​this​ ​class description.

Effective July 1, 2018

Update the Class Code of G3B2TX to G3B2XX per administrative updates.

June 30, 2015

Updated and removed the purpose of contact.

Effective July 1, 2000

Hearings Reporter Intern (G3B1) abolished as part of the annual elimination of unused classes. Published proposed 4/2000.

Effective September 1, 1993

Job Evaluation System Revision project. Published as proposed 5/10/1993.

Revised December 1, 1978

Changed entrance requirements on Hearings Reporter (A2124). Deleted special requirements on Certified Hearings Reporter (A2126 - A2128).

Created January 1, 1975

Hearings Reporter (A2124) and Certified Hearings Reporters (A2126 - A2128).

Summary of Factor Ratings

Minimum Qualifications

Valid as of: December 7, 2023

This​ ​document​ ​includes​ ​the​ ​following​ ​levels:
 

HEARINGS REPORTER (G3B2XX)

Experience Only:

Two (2) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

The following will be accepted in place of the experience: a letter from the State Judicial Department certifying that the individual has passed the examination and is a Qualified Shorthand Reporter; a Certificate of Merit issued by the National Court Reporters Association; or, a letter or certificate from the National Court Reporters Association certifying that the individual has passed the examination and is a Registered Professional Reporter.  

History of Changes Made to Minimum Qualification

The​ ​following​ ​is​ ​a​ ​summary​ ​of​ ​changes​ ​made​ ​to​ ​this​ ​minimum​ ​qualification.

Dec. 7, 2023 (Whole Document)

• New format (updating to adhere to accessibility standards)
• Updated minimum qualifications to align with the Skills-based Hiring initiative

July 1, 2018 (G3B2TX changed to G3B2XX)

Review and correction of the classification codes to align with the 2018-19 pay plan and compensation grades approved by the CHRO.

Oct. 24, 2017 (G3B2TX)

Standardized language regarding education and experience requirements.

March 1, 2017 (Whole Document)

• Part of the 2017 MQ Project
• New format